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Onboard in a day
We integrate with your existing calendar, phone system, and EHR/CRM in under 24 hours.
- Connect your scheduling software
- Train your dedicated VA on your workflows
- Go live with a monitored trial period
Services
Full calendar ownership so your week runs clean.
Hand off your entire calendar to a dedicated specialist trained on your scheduling rules, buffer times, and priority clients.
Book a Free ConsultationHow it works
Your calendar is a revenue driver. A single scheduling conflict can cost a client. Our calendar management service gives you a dedicated specialist who knows your rules and keeps every slot optimised.
- Dedicated specialist who learns your scheduling preferences
- Daily review and optimisation of your calendar
- Buffer-time and priority-slot enforcement
- Multi-location and multi-provider scheduling
The process
Live in five days.
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We handle every booking touchpoint
From first ring to post-visit follow-up, your VA manages the full scheduling lifecycle.
- Answer inbound calls within 3 rings
- Send confirmation & reminder sequences
- Reschedule cancellations in real time
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You see results, not admin
Weekly reports surface booking rates, no-shows, and call volume so you stay in control without doing the work.
- Weekly performance dashboard
- Monthly strategy review call
- Instant replacement if you need a new VA
Related services
Everything your calendar needs.
Inbound Call Handling
Live-answer specialists pick up every call during your business hours so no opportunity falls through.
→Inbound Call HandlingAppointment Scheduling
We book, move, and cancel appointments directly in your calendar software. Zero double-bookings.
→Appointment SchedulingConfirmation & Reminder Calls
Automated + live confirmation sequences keep your schedule full and your no-show rate low.
→Confirmation & Reminder CallsNew Patient / Client Intake
Capture insurance details, intake forms, and preferences before the first visit.
→New Patient / Client Intake
What clients say
“Our front desk used to lose three or four calls a day during lunch and after 5pm. Within two weeks of switching, every ring was answered and our weekly new patient count jumped by roughly a third. The handoff into our PMS is clean, and the daily recap email is the first thing I read every morning.”
“Showings, calls, listing enquiries: the team handles all of it inside our CRM without missing a beat. I closed two extra deals last quarter that would have gone straight to voicemail before. For the price of a few hours of my own time, I get full coverage from 7am to 9pm.”
“Consultations are now booked on the same call instead of a callback the next day. Our intake VA captures conflict checks, matter type, and preferred contact method, then drops a fully formatted lead into Clio. We have cut intake-to-consult time from four days to under 24 hours.”
Will you work across multiple team calendars?
Yes. We handle multi-provider and multi-location setups and can manage routing rules so the right client always goes to the right person.
Can I set rules for priority clients or emergency slots?
Absolutely. We document your rules during onboarding and enforce them on every booking request.
Ready to start?
Live coverage this week.
A 30-minute call, free, no obligation.