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Onboard in a day
We integrate with your existing calendar, phone system, and EHR/CRM in under 24 hours.
- Connect your scheduling software
- Train your dedicated VA on your workflows
- Go live with a monitored trial period
Step by step
From first call to live coverage in five days.
A repeatable, low-friction onboarding so your team is delegating by the end of the week.
Book a Free ConsultationThe process
Five steps, five days.
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We handle every booking touchpoint
From first ring to post-visit follow-up, your VA manages the full scheduling lifecycle.
- Answer inbound calls within 3 rings
- Send confirmation & reminder sequences
- Reschedule cancellations in real time
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You see results, not admin
Weekly reports surface booking rates, no-shows, and call volume so you stay in control without doing the work.
- Weekly performance dashboard
- Monthly strategy review call
- Instant replacement if you need a new VA
The tools
We work inside your existing stack.
HIPAA-Aware Protocols
Every specialist is trained on HIPAA-aware communication practices, keeping patient data handled with care.
Direct Calendar Access
Your VA works inside your existing tools: no clunky relay, no lag, no double entry.
Instant VA Replacement
If you're ever unhappy with your specialist, we replace them immediately at no extra cost.
Real-Time Reporting
A live dashboard shows call volume, booking rate, and no-shows, updated daily.
What clients say
“Our front desk used to lose three or four calls a day during lunch and after 5pm. Within two weeks of switching, every ring was answered and our weekly new patient count jumped by roughly a third. The handoff into our PMS is clean, and the daily recap email is the first thing I read every morning.”
“Showings, calls, listing enquiries: the team handles all of it inside our CRM without missing a beat. I closed two extra deals last quarter that would have gone straight to voicemail before. For the price of a few hours of my own time, I get full coverage from 7am to 9pm.”
“Consultations are now booked on the same call instead of a callback the next day. Our intake VA captures conflict checks, matter type, and preferred contact method, then drops a fully formatted lead into Clio. We have cut intake-to-consult time from four days to under 24 hours.”
How quickly can my virtual assistant go live?
Most clients are live within 24 hours of signing. We handle all calendar integrations and workflow training on our end.
What scheduling software do you integrate with?
We support 12+ platforms including Acuity, Calendly, Jane App, Mindbody, SimplePractice, Kareo, DrChrono, Google Calendar, and more. If your platform is not listed, ask us; we likely support it.
Is my patient or client data secure?
All specialists follow HIPAA-aware communication protocols. We sign a BAA (Business Associate Agreement) with healthcare clients.
What happens if I'm unhappy with my specialist?
We replace your VA immediately at no extra cost. There is no re-onboarding delay: your workflows and preferences carry over to the new specialist.
Ready to start?
Live coverage this week.
A 30-minute call, free, no obligation.